The Accounting Assistant reconciles general and subsidiary ledgers, accounts payable, cash disbursements in addition to providing general administrative support for the department. Responsibilities will include but are not limited to verifying transfers and totals for monthly expenses in all accounts and preparing journal entries; performing account analysis; maintaining and assisting with preparation and reconciliation of 1099’s on a yearly basis; preparing schedules and providing assistance for the annual audit; coordinating vendor payments and resolving discrepancies; verifying receipt of goods delivered to validate invoices received/submitted for payment; ensuring timely payment of vendor invoices and expense vouchers and maintaining accurate records and controls; preparing and receiving applicable accounting reports and inspecting accounts payable register to ensure accuracy; reconciling accounts and recording general ledger entries; communicating with colleagues in the college to resolve discrepancies regarding accounts payable matters; providing general administrative support for the department and ordering office supplies; performing additional or duties as assigned.
Required: Associates Degree in Business or Accounting; or a minimum of 2 years of related experience in multiple areas of Accounting (Accounts Payable, Accounts Receivable, and General Accounting); or a minimum of 3 years of experience as a full charge bookkeeper or staff accountant. Must have basic to intermediate proficiency in the use of Microsoft Office suite; experience with Ellucian Colleague, preferred. Experience working in a higher education environment preferred. Must be a self-starter, able to manage multiple deadlines in a fast paced environment with minimal supervision; must exhibit strong skills in customer & student focus, building relationships, organizing and planning; must possess a strong level of interpersonal, written and verbal communication skills with ability to work with diverse population.
All interested candidates should send letter of intent (including the job code S-PAYABLE) curriculum vitae, transcripts, salary requirements, and three professional references with current contact information. To ensure full consideration, all requested application materials must be received by October 13, 2017. Send materials by email with the appropriate job code in the subject line to email@example.com.