Assistant Director of Payroll

Manages activities of the centralized payroll department in carrying out the responsibility for payroll preparation/processing, tax reporting and payroll system maintenance, ensuring that all processes are executed appropriately and in a timely manner. Ensures adherence to all government tax codes and regulations, employment contracts and generally accepted accounting principles.


  • Leads the day-to-day operations of the Payroll department, oversees design and implementation for payroll related projects, and directs the team in completion of all payroll processing and production related activities.
  • Completes operational requirements by recommending payroll policies, creating and maintaining office procedures, prioritizing team activities, scheduling and assigning employees, monitoring status, reviewing and following up on work results, resolving work problems, approving leave, and authorizing overtime as appropriate.
  • Maintains a working knowledge of existing and new legislation; coordinates with the Director of Human Resources and Employee Relations to ensure the office’s compliance with all applicable federal, state and local regulations and college employment and labor agreements.
  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments. Monitors reconciliation of control totals to system files to validate payrolls. Balances the payroll accounts by resolving payroll discrepancies. Approves calculation of and remittance of employee and employer payroll taxes. Completes all required fund requests, journal entries, and postings.
  • Manages all monthly, quarterly, fiscal and annual year-end payroll and tax processes. Manages all remittances to ensure compliance with various regulatory bodies and vendors.
  • Maintains payroll information by designing and implementing effective payroll processes, and directing the collection, calculation, and entry of data.
  • Develops and applies stanard metrics for improving performance and efficiency, including implementation of best practices. Periodically reviews process efficiency within the team and works closely with management to ensure efficiency of the payroll function.
  • Partners with HR and benefits in aligning, implementing and maintaining an integrated human resources, payroll and benefits system. Coordinates with HR in matters regarding staff appointments, terminations, remuneration, conditions of service and other relevant issues.
  • Assists with development of new or revised cross-departmental integrated processes and tests of system upgrades and patches developed by software vendor or internally as needed.
  • Manages regular preparation or relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll hours worked, vacation accrual, tax deductions, benefit deductions, etc). Supports internal reporting requirements relative to payroll data.
  • Manages audits and requests from government agencies and insurance providers related to payroll, workers comp, insurance, retirement, unemployment or other payroll-related requests.
  • Communicates actively with HR, Finance, Information Technology and other college departments as needed to review cross-departmental impacts of changes and to achieve department and College goals and objectives. Manages customer service to stakeholders.
  • Maintains responsibility for departmental budget and administration, and participating in division planning. Tracks expenditures versus budget throughout fiscal year.
  • Explains, interprets and enforces payroll policy and regulations. Develops and updates payroll reference manual for department managers.
  • Compiles, computes and analyzes wage and benefit information for College budgets and collective bargaining units. Prepares the College’s budget projections.
  • Oversees processing of all documents necessary for various benefits programs and maintenance of required records for compliance with PERS, COBRA, and other applicable regulations.
  • Establishes and monitors annual employee performance objectives/goals; oversees the preparation and presentation of employee performance reviews; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures.
  • Contributes to team effort by accomplishing related results as needed.


  • Annual Salary ranges from $75,000-$90,000.
  • NJ Educators Health Plan with free Vision and Dental. NJ State Pension plan.
  • 15 vacation days, 15 sick days, 3 personal days, 2 floating holidays, all designated holidays and 5 non-designated holidays a year. 3 Partial Sick Days.
  • Tuition reimbursement opportunities for staff and their family 6 months after hire



Bachelor’s Degree in finance, business or related field required; Master’s Degree in Business Management or related field preferred.


  • Five or more years of payroll experience including demonstrated payroll management experience.
  • Comprehensive and working knowledge of integrated human resources/payroll systems (Colleague preferred)
  • Experience in performance appraisals and training and mentoring payroll staff. Experience in working with union and non-union environments.



All interested candidates should send a letter of intent (including the job code BCC-ADP), resume, salary requirements and three professional references with current contact information. To ensure full consideration, all requested application materials must be received by  December 9, 2022. Send materials by email with the appropriate job code in the subject line to [email protected]

Bergen Community College
Department of Human Resources
400 Paramus Road, Room A-316
Paramus, New Jersey 07652 

EOE/NJ First Act Employer/Smoke-Free and Drug-Free Workplace

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Author: csmith2

Human Resources-H.R. Coordinator