Development Administrator

Website Bergen Community College

The Foundation’s Scholarship Administrator oversees the scholarship award process, coordinating the exchange of data with other institutional systems as well as donors and college departments.

Responsibilities include but are not limited to:

  • Award scholarships to students in different award cycles throughout each school year and revise application questions when necessary
  • Provide award data to the Bursar, Financial Aid office and Foundation Accountant
  • Liaise with and respond to inquiries from internal college staff, faculty and department heads, as well as donors and students using the scholarship software, emails, texts, and college’s daily notifications – including monitoring the BCC Scholarship email.
  • Take the lead on using the Foundation’s scholarship software (Blackbaud’s Academic Works) to set up new scholarships and their criteria.
  • Upload each scholarship’s donor/contact information as well as biographies on memorial or honoree scholarships for use in publicly displaying the Foundations 150+ scholarships awarded through the application process
  • Coordinate and work with scholarship review committee/groups for assistance in recipient selections
  • Work with the Foundation accountant to manage the available balances of scholarships
  • Become knowledgeable with Federal and State Financial Aid and how each type of aid is affected by scholarships
  • Become knowledgeable with the colleges student database to work with Financial Aid staff to resolve issues as they arise
  • Work with Foundations Annual Fund Coordinator to provide data for awards ceremonies
  • Supply scholarship data requested from Foundations auditors
  • Attend Foundation events and professional meetings as assigned
  • Work with Executive Director in communicating with and documenting new scholarship donors
  • Maintain all documentation in a thorough and systematic/logical method
  • Attend Foundation Board meetings



Associate’s Degree required.


  • Minimum 3 years professional experience
  • Experience with Excel – in particular, pivot tables and filters
  • Exceptionally organized and detail oriented with ability to multitask
  • Team player able to work independently with minimal supervision
  • Ability to set priorities and manage multiple projects and relationships simultaneously
  • Enjoy working with culturally diverse populations
  • Technologically proficient in common office desktop software with cloud-based computing and collaborative platforms.

Preferred experience:

College, scholarship management or financial aid experience.


All interested candidates should send a letter of intent (including the job codeĀ BC-FDA), resume, salary requirements and three professional references with current contact information. To ensure full consideration, all requested application materials must be received by October 7th, 2022. Send materials by email with the appropriate job code in the subject line to [email protected]

To apply for this job email your details to

Author: mvivenzio

Human Resources-Talent and Development Mgr