Director of Facilities Administration

Reporting to the Vice President of Facilities, the Director of Facilities Administration will provide critical financial, business, and procedural support to the diverse facility functions of the College. This position will be responsible for continuous improvement for facility department purchasing, contract administration, budget management, and data.

POSITION DESCRIPTION

Responsibilities include but are not limited to:

  • Manages and oversees aspects of contract administration with Facilities including but not limited to scope preparation, work tracking/completion, documentation, invoice review/verification, walkthroughs, and collection of proposals. Coordinates with necessary parties to maintain compliance with College standards and legal requirements.
  • Oversees, tracks, and forecasts operating expenses and cost estimates. Assists with preparation of capital budget requests and development of annual operating budgets.
  • Researches, prepares, and reviews requests for proposals (RFPs), contract documents, reports, engineering and construction documents, grant proposals, and other documentation for Facilities.
  • Analyzes space, logistical requests and solutions for alignment with the College’s goals. Ensures that design, processes, and specifications align with College needs and goals.
  • Assists in the development and tracking of projects and goals for the Facilities department. Aligns day-to-day operations with projects, contracts, budgets
  • Develops space requirements and design criteria with architects to ensure efficient space management and operation and to anticipate long- term needs and technological developments.
  • Memorializes and documents all procedures and workflows, creating/editing practices and processes, as needed. Leverages technology to automate and streamline processes.
  • Collects interprets, and presents data on space, utility usage, computerized maintenance management systems (CMMS), asset and space down time, costs, and other critical key performance indicators. Prepares charts, graphs, and reports that illustrate needs and support College goals.
  • Supervises mailroom operations.
  • Liaison between Human Resources and Facilities staff. Manages and reports on the division’s timekeeping.
  • Subject to senior administration review and final Board of Trustees approval, has the responsibility, power and authority to hire, fire, discipline and promote employees.
  • Responsible for the administration, implementation of collective bargaining agreements, in a supervisory role to union members.
  • Works within a unionized environment to communicate and deliver improvements.
  • Willingness and ability to work a varied work schedule, assist the team with event setups and/or emergencies as needed to support the College.
  • Performs additional tasks or duties as assigned by Supervisor.

Qualifications:

  • Demonstrated knowledge of facility operations, maintenance, and personnel management.
  • Proficiency with Microsoft Office Suite and Google business suite experience preferred.
  • Experience in project management and cost controls, contract development and administration,
  • Experience with computerized maintenance management systems (CMMS), time keeping, and financial software preferred.
  • Provides excellent customer service to students, faculty, and staff.

PHYSICAL REQUIREMENTS

  • Must be able to lift 30 lbs., climb ladders, work in high places
  • Must be able to walk, stand, bend, climb, kneel, etc. for long periods of time
  • Must be able to work in unconditioned spaces and have adequate environmental tolerance, including the ability to work in variable and sometimes extreme weather conditions
  • Must wear protective equipment as needed (i.e., eye glasses, gloves, hard hat, coveralls).

ADDITIONAL SKILLS/PROFESSIONAL CHARACTERISTICS:

  • Bachelor’s degree in architecture, engineering, business administration, finance, or related field
  • Three to five years of progressively responsible work experience in facilities management, financial management, contract administration, business administration, or related field
  • Must have a valid Driver’s License
  • Excellent verbal and written communication skills
  • Excellent organizational, time management, presentation, and organizational skills

 

Contact:

All interested candidates should send a letter of intent (including the job code BC-DFA), resume, salary requirements and three professional references with current contact information. To ensure full consideration, all requested application materials must be received by  December 1 , 2022. Send materials by email with the appropriate job code in the subject line to [email protected]

Bergen Community College
Department of Human Resources
400 Paramus Road, Room A-316
Paramus, New Jersey 07652 

EOE/NJ First Act Employer/Smoke-Free and Drug-Free Workplace

To apply for this job email your details to employment@bergen.edu

Author: csmith2

Human Resources-H.R. Coordinator